Monterey Select Board
Minutes of the meeting of 8/20/07
Meeting Opened at: 8:30am
Select Board Members Present: Jonathan Sylbert, Chairperson, Wayne Burkhart and Scott Jenssen
The board met with the Director of Highways, Maynard Forbes and reviewed the following items:
1. Long bent metal pipe on the ball field; J. Sylbert asked if M. Forbes would remove it.
2. Maple tree that split on short Hupi Rd was taken down by the Highway Department.
3. 4200 tons of blacktop was put down on Sandisfield Rd. Paving is all done and they are now working on the shoulders and aprons.
4. The furnace project at the Town Hall is complete.
5. Sign was posted at the beach; “No launching boats while swimmers are present”.
6. W. Burkhart questioned why Abravanel Lane does not have a sign but some residents on that road have 911 numbers. M. Forbes believes that Abravanel Lane will have to be changed from a common driveway to a private road. Technically since it’s a private road, the residents on that road would be responsible for putting up a street sign. M. Forbes will provide a sign and verify all 911 information.
7. The trees in Rawson Brook will be removed sometime within the next 2 weeks.
8. Brian Puntin came in to ask if a biodiesel Town truck could be in the parade for I Love Monterey Day.
The board met with Police Chief, Gareth Backhaus to review the following items:
1. Assisted with a medical call.
2. The Officer that was offered the full time position has declined for personal reasons. The board decided to open the search to Part time officer Joe Dondey who had expressed interest. Chief Backhaus said he would see if Dondey would be available to meet later on in the meeting.
3. Sick fox near the beach.
4. Assisted GBPD with a 3-car accident.
5. Emergency on Williams Lane.
6. Ongoing situation with the eviction on Fox Hill.
7. Ongoing situation with an auto theft at Blue Heron’s Landing.
8. Abandoned 911 call at Town Beach (kids playing with the phone) and one on Gould Rd.
9. Resident assistance at Heron Pond.
10. Assisted New Marlborough with a 2-car accident.
11. Assisted GBPD with a MV accident.
12. False alarm assistance in GB.
13. False alarm at the Town Hall.
14. Loose boat on Lake Garfield.
15. Loose cows at Curtis and Gould Roads.
16. Assisted Fire Department on Mt Hunger Rd.
17. Disabled MV on Rt 57.
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. The Board discussed and approved starting the process to have the town website changed to a ‘.gov’ extension due to some recent renewal problems that came up with our current address and how it was originally set up by the previous Town Secretary.
The board met with Town Accountant, Barbara Gauthier to review the following items:
1. Special Town Meeting Warrant was finalized and signed; the Constable and Town Clerk were both called.
2. B. Gauthier asked how the town was going to pay for the $4922.28 bill received to move the door in the Town Meeting Room and to replace the front door all of which was required under ADA regulations. The Board decided to place this item on the Special Town Meeting Warrant since the work was done in FY07.
Miscellaneous Select Board Items Reviewed:
1. Mail was reviewed.
2. Minutes from 8.13.07 were approved as written.
3. Linda Thorpe came in to discuss the old Board of Health files that have recently been requested from the archives room. She is going to take the Select Board files 2 boxes at a time from the archives room and give them to Melissa Noe to go through and discard what can be discarded according to the records disposal schedule and she will also remove the Board of Health files from those boxes and put them in the corresponding Board of Health files.
4. The board discussed when to start annual employee reviews. The board will work on universal criteria for a review to be in place by the end of this calendar year.
5. Brian Puntin dropped off the Public Boat Ramp Committee’s letter of recommendation.
6. The Board received a letter of interest from Susan Cooper for the alternate ZBA position.
7. The Board discussed the need for a Broadband Committee and will place an ad in the Monterey News for interested applicants to apply to the Select Board before September 30, 2007.
8. A motion was made, seconded and unanimously approved to join the Mass Recycles Paper Campaign.
9. Joseph Dondey waived his right for the 48hour posting notice and executive session and agreed to an open meeting interview for the full time officer position. The Board asked him how he feels about attending the full time academy and working here full time. He enjoys working in Monterey and doesn’t want to use it as a stepping-stone; he wants it to be a career. A physical would be required and a more extensive background check would be required as well as satisfactory completion of the full time academy. Chief Backhaus recommended that Joseph Dondey be appointed to the full time officer position. The pay scale would remain
at the part-time rate until completion of the full time academy is done. The Board made a motion, which was seconded and unanimously approved to appoint Joseph Dondey to the full time officer position. Letters will be written to the other applicants.
10. The Board discussed the Public Boat Ramp Committee’s recommendation and decided that the next step would be to physically walk the property with a Representative from the Office of Fishing and Boating Access and Representative Pignatelli and make sure it meets the needs of the town.
11. The Commonwealth Capital Grant Application will be given to the Planning Board to fill out since it has mostly to do with Planning and Zoning.
12. Richard Sheridan came in to let the Board know that he did not get any satisfaction from the Conservation Commission regarding the possible project behind the firehouse. J. Sylbert stated that there haven’t been any applications submitted for this project to date. Mr. Sheridan was given the contact persons name at the DEP office in Springfield.
13. J. Sylbert made a motion, which was seconded by Scott Jenssen to appoint Peter Saunders as the Veteran’s Agent for the Town of Monterey. W. Burkhart abstained from voting due to a personal connection with Mr. Saunders.
The meeting adjourned at: 11:45pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Select Board Members
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